Saying "no" to anything can be difficult and rejection letters are no exception
A candidate rejection letter is considered an announcement that the candidate is not suitable for the position that the business is recruiting for. So write according to the candidate's rejection so skillfully and delicately? You absolutely find the perfect answer in this article by Navigos Search!
1. Why should you send a rejection letter to a candidate?
In the recruitment process, besides notifying successful candidates, sending rejection letters is also an important job to do for HR. Regardless of ability and experience, every candidate has the right to be notified and feedback on the results when they have spent time interviewing and applying for jobs.
It is very important to send rejection letters to candidates
Sending a rejection email to a candidate is also a way to show respect to a candidate and make a good impression on both the company and the recruiter . From there, candidates will respond positively and can share information to help your business find the right person.
Moreover, composing a rejection email to candidates also creates new opportunities and motivates candidates to actively search for new jobs and not have to regret and wonder because they do not know the interview results.
2. Rules to follow when sending rejection emails to candidates
As a recruitment specialist, you need to know a few principles below to create the most perfect and skillful rejection email:
- Do not refuse immediately after the interview to avoid making the candidate fall into a state of boredom, disappointment in himself.
- Always show a polite attitude because the candidate took the time to apply and interview
- Absolutely do not keep silent for the candidate to worry and wait
- Do not refuse over the phone because the employer can be influenced and influenced by the candidate's emotions
3. Required content of candidate rejection letter
A standard Vietnamese candidate rejection letter template should meet the following basic requirements:
Candidate information
At the beginning of the candidate rejection letter, the employer must specify the applicant's personal information and the position applied for. As a result, candidates will feel valued by a thorough review company, not by automated emails sent to everyone.
Thank you to the candidate
Candidates have spent a lot of time participating in the recruitment process, going through many rounds of recruitment interviews, so businesses need to thank them.
Employer feedback
This section is very important in a candidate rejection letter. Please provide the results of the interview and explain objectively why the candidate was not accepted. Businesses need to be brief, concise and give constructive explanations, helping them realize their own capabilities and continue to strive to improve in the future.
Invite candidates to reapply on another occasion or suggest a more suitable position
Finally, you need to show that the candidate will quickly find a suitable new job. Currently, if your company is recruiting for another job position suitable to the candidate's professional capacity, please suggest and suggest for them to continue applying.
4. Sophisticated, professional candidate rejection letter templates
Once you understand these important factors, you can create your own perfect candidate rejection letter templates. In addition, you can also refer to a few standard candidate rejection letter samples in each specific case below before starting to do it:
In case the candidate is not selected for an interview
Usually, there are very few businesses that send rejection emails to candidates when their CVs are not suitable to go to the interview round. However, this job does not take much time and shows respect for candidates, helping them actively seek new and more suitable opportunities.
Reference form:
THANK YOU NOTE!
Dear: … (candidate name)
We are part of the human resources department of the company … have received your application. First of all, we sincerely thank you for your interest in the position … at our company.
Our company appreciates the knowledge and experience that you have accumulated in your previous positions. However, after carefully reviewing and evaluating your application, we realize that you are not really suitable to continue to the next round of interviews. Good luck in your next job search and hope to have the opportunity to work with you in the future.
Best regards!
Sign
(Name of person/recruitment department)
How to write a skillful and subtle rejection email
In case the candidate passes at least one interview round
A recruitment process will have many steps such as CV screening, selecting a suitable resume list, taking tests, face-to-face interviews, etc. If the candidate has passed at least one round in this process. , your business should send rejection emails to candidates to show their professionalism and encourage their efforts.
Reference form:
LETTER OF THANKS FOR PARTICIPATION IN THE INTERVIEW
Dear: … (candidate name)!
Enterprise … thank and acknowledge your efforts and efforts during the interview process. Enthusiasm and passion for work are what we notice and appreciate in you.
However, during the entire recruitment process, we found another candidate with potential and actually a better fit. We are sorry that you and the company… have not had the opportunity to cooperate with the position… We will keep your profile information so that when another vacancy is more suitable, we will contact you again. .
Thank you very much and wish you the best of luck and success in your career path.
Best regards!
Sign (Name of person/recruitment department)
In the case of potential candidates but not accepted
When there are too many potential candidates applying for a position, businesses are forced to cut them down and make a final decision. The sample rejection letter in this case needs to be presented with enthusiasm, ingenuity and accompanied by the desire to connect and contact again when the future vacancy is suitable.
Reference form:
THANK YOU LETTER
Candidate… dear! First of all, we would like to thank you for your support throughout the recruitment process and the series of interviews behind the company… We appreciate and appreciate your professional competence, achievements and experience. you in the present moment. You are also one of the potential candidates that we expect and desire for long-term cooperation and companionship.
However, after careful consideration, discussion and evaluation, we were forced to make the decision to see you again in another recruitment. We believe that with your ability, expertise and solid experience, everything is just the beginning of the journey to conquer the top career ahead.
Once again, thank you for taking the time to participate in our recruitment process. Don't forget to keep in touch with the business… because in the future, we still have the need to recruit again. If you have any questions, please feel free to contact us at…
Wishing you confidence in your chosen career path!
Best regards!
Sign (Name of person/recruitment department)
Professional candidate rejection letter templates
As a professional HR, you need to focus on sending rejection letters to candidates to build a good image for your business and properly perform your job as well as open up new opportunities for candidates. Don't forget to follow Navigos Search's Linkedin and Facebook pages for timely updates on market information, useful articles on human resources, ways to improve your career,.... Thank you readers for always following Navigos Search!
Navigos Search - Vietnam's leading mid- and high-level talent hunting company