Administrative employees play a crucial part in sustaining and optimizing the company's operations if a corporation wants to manage its organization well. However, in order to shine and succeed in your career, you must also work on self-improvement and development. You can "upgrade" yourself, become an exceptional administrative employee, and make a difference in the workplace if you have the necessary skill sets. Let's look at the key skill sets that can help you advance in your career.
Who are the administrative employees?
An administrative employee is responsible for supporting and performing office tasks such as managing documents, schedules, receiving calls, coordinating events, and supporting other departments within the organization. They play an important role in maintaining the company's daily operations, ensuring smoothness and efficiency.
Job description of the administrative employees
The work of administrative employees are frequently diverse and vary depending on the organization, firm, or industry. The following is an overview of the primary responsibilities of an administrative employee:
Information and document management: Collect, store, and manage information and documents pertaining to the activities of the firm, such as employee records, customer records, documents, emails, and other documents. Other papers.
Word and document processing: Drafting, typing, and processing of documents and documents, including letters, reports, meeting minutes, contracts, and other administrative documents.
Support stationery supply: Manage and track office stationery and equipment, ensuring that relevant documents are always available and serving various divisions within the organization.
Coordinate and arrange schedules: Manage work schedules of management levels and ensure harmony in arranging time and meetings.
Administrative support to other departments: Accounting, human resources, project management, and marketing are some of the areas that require administrative assistance.
Tracking and Reporting: Track metrics and data related to administrative activities and generate regular reports to help improve efficiency and performance.
Some requirements are needed to become professional administrative employees
To become a professional administrative employee, you must meet the following prerequisites and skills:
Knowledge and abilities in office administration: Understanding of office administration practices and methodologies, as well as the ability to properly handle paperwork, communications, and administrative information.
Making use of information technology: Microsoft Office (Word, Excel, PowerPoint), email and scheduling management, and other office apps are also required.
Time management and organization: Ability to properly organize work, prioritize, and manage time in order to finish assignments on schedule.
Precision and consideration: Detail-oriented, assuring the accuracy and dependability of information and documents processed.
Advancement opportunities and salaries of administrative employees
Administration is an indispensable part of every business. Therefore, the job demand in this position is also very diverse. Depending on the size of the business, skills, experience... there will be different salaries. According to Tuoi Tre newspaper, the salary of administrative staff will range from 6 to 10 million VND, for the position of head of administrative and human resources department, the salary is usually higher, from 15 to 20 million VND and can be up to 25 million VND/month.
Set of 5 necessary skills for administrative employees
Administrative employees required to have the following five essential skills to do their jobs efficiently and professionally:
Office management skills: Understanding how to handle information, records, and documents in an office environment, which involves properly organizing, storing, and finding information to guarantee efficiency and effectiveness in daily work.
Communication skills: Ability to communicate effectively and clearly with coworkers, customers, and partners. Writing letters, responding to emails, and presenting effectively are all examples of communication skills.
Skills in using information technology: Proficient in using office tools such as Microsoft Office (Word, Excel, PowerPoint), managing emails, schedules, and knowing how to work with applications and software.
Organizational and time management skills: Ability to organize work effectively, prioritize and manage time to complete tasks on time and ensure work flexibility.
Problem solving skills: Capable of handling and solving administrative difficulties that arise at work in a proactive and creative manner. This competence assists administrative professionals in developing efficient solutions to tough situations and promoting seamless work operations.
Set of 5 necessary skills for administrative employees
Current recruitment needs of administrative staff
According to the labor market report, although employment in administrative and human resources positions has never reached as high a level as in IT, Banking and some other occupations, it has always maintained stability. The demand for administrative and human resources positions never decreases in the labor market.
Find jobs for administrative employees at Navigos Search
Navigos Search is one of Vietnam's premier headhunting firms, specializing in offering high-quality recruitment services for mid-level and management positions. On our website, Navigos Search provides a selection of interesting job opportunities from respectable firms with numerous nice advantages for administrative professionals.
Besides job introductions, Navigos Search provides useful information about the labor market, recruitment trends and career fields related to administrative staff. This information helps administrative staff understand job trends and better prepare for potential recruitment opportunities.
Job search platform for administrative staff at Navigos Search
Navigos Search will support connecting with suitable candidates for suitable vacancies. At the same time, during the interview process, Navigos Search will also advise candidates about the business, recruitment requirements, how to negotiate salary,...
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